Patients · Charting · Appointments · Billing · Branches

Smart Multi-Branch Dental Clinic Management

One platform for the full workflow — patient registration, treatment, billing and reporting — for a single practice or a growing clinic network.

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• Dental Charting
• No Double-Booking
• UPI / QR Payments
• Self-Registration
• Multi-Branch

Dental Chart · FDI

32 teeth

18 17 16 15 14 13 12 11

21 22 23 24 25 26 27 28

Healthy Caries Filled Crown Missing

Slot freed · 3:30 PM2 patients waiting

Medical alertPenicillin allergy

Business Challenges

Common Problems in Dental Clinic Operations

DentalCare Pro brings every department into one connected workflow.

Scattered Patient Records

Files, spreadsheets and disconnected systems holding one patient's history.

Appointment Clashes

Manual scheduling means double bookings on the dentist, the chair or the patient.

Untracked Treatment Progress

Multi-session cases and their payments drift out of view between visits.

Delayed Invoicing

Slow billing and weak outstanding follow-up quietly hold up cash flow.

No Cross-Branch Visibility

Owners of multiple locations can't see performance side by side.

Empty Chairs After Cancellations

A freed slot goes unfilled because nobody knows who was waiting for it.

The Full Workflow

From Registration to Recall — One System

Clinical operations and business management on the same record, not two.

Step 1

Register

Patient scans a QR and fills in details on their own phone.

Step 2

Book

A genuinely free slot, with clashes blocked automatically.

Step 3

Treat

Chart the tooth, plan the case, record every session.

Step 4

Bill

Invoice from the treatment, paid by UPI QR or pay-link.

Step 5

Follow Up

Aftercare, recalls and reviews keep patients coming back.

Feature Snapshot

An All-in-One Platform for Dental Clinics

Clinical, front-desk, financial and administrative — everything a practice runs on.

Clinical

Interactive Dental Chart Periodontal Charting Treatment Tracking Treatment Plans Digital Prescriptions Lab Case Tracking

Front Desk

Appointment Calendar Today's Queue Cancellation Waitlist Patient Profiles Voice-to-Form Entry Automatic Notifications

Financial

Invoices & Receipts UPI / QR Payments Shareable Pay-Links EMI / Payment Plans Expense Management Revenue Reports

Growth & Admin

Multi-Branch Management QR Self-Registration Video Consultations Aftercare & Recalls Patient Reviews Memberships & Packages

Dashboard & Branches

Every User Sees What Matters to Them

Separate views for admins, doctors and receptionists — across one clinic or twenty.

Today at the Clinic

Live queue and schedule

Live

Dr. Rao

Dr. Iyer

Chair 1

Chair 2

1In Chair

1Waiting

3To Come

4Unpaid

Switch branch, switch clinic

Branch data is genuinely separate — change branch and the patient list changes with it. Owners keep centralised visibility with branch-level control.

Branch Switcher Consolidated Reports

Admin View

Revenue, pending payments and clinic activity across every branch.

Doctor View

Today's schedule, patients in the chair and treatments in progress.

Receptionist View

The queue, arrivals, bookings and quick actions for faster turnaround.

Patient Profile

Medical alertPenicillin allergy · on blood thinners

Complete patient profile

Medical history

Treatment history12

X-rays & documents8

Emergency contact

Patient Management

360° Patient Profiles with Charting That Shows

Allergies and alerts surface before treatment starts. And the 32-tooth interactive chart makes case presentation and treatment planning immediately visual.

Complete Patient Record

Allergies & Medical Alerts

Uploaded X-Rays & Files

Quick Chairside Search

32-Tooth Interactive Chart

FDI Notation

Colour-Coded Conditions

Treatments Linked to Teeth

Appointment Management

Faster Scheduling, Fewer Conflicts

Fewer empty chairs, no accidental double bookings, and a clear audit trail of every change.

Offer this freed slot

3:30 PM · Dr. Rao · Chair 1Cancelled — patient unwell

Waiting for this exact time

Priya S.+91 98••• ••312 · Root canal

Rebook

Arun M.+91 90••• ••847 · Scaling

Rebook

Double-Booking Prevention

Blocked on the dentist, the chair and the patient — nobody sits in two rooms at once. Repeat entries for the same treatment on the same day are flagged.

Reschedule With a Reason

The old slot is released instantly and the change stays on record — who asked, and why.

Cancel Without Losing History

The slot frees for booking, but the appointment stays in the patient's history with its reason. Nothing is deleted.

Today's Queue

Walk-ins tracked from arrived, to in the chair, to done.

Cancellation Waitlist

When a slot frees, the front desk immediately sees who wanted that exact time — with their number and one-click rebooking.

Automatic Patient Notices

Patients are told when an appointment is booked, moved or cancelled.

Treatment #TRT-4417

Root canal · tooth 26Session 2 of 3

Progress notes4 entries

X-rays attached3 files

Progress

66%

Treatment Workflow

From Diagnosis to Completion

Structured, traceable treatment delivery — consistent across doctors and across visits.

Unique Treatment IDs

Multi-Session Visit Records

Progress Notes per Visit

X-Rays & Treatment Images

Reusable Treatment Templates

Ongoing to Completed Status

Billing & Payments

Faster Billing, Better Payment Control

Improves cash flow, shortens counter queues and removes manual amount-entry mistakes.

Invoice #INV-2291

Root canal · tooth 268,500

Ceramic crown6,000

Discount & GST+610

Balance due₹15,110

Scan & payAmount pre-filled — GPay, PhonePe, Paytm, BHIM or any bank app.

UPI / QR Payments

The exact invoice amount is already filled in, so the patient cannot mistype it.

Shareable Pay-Link

Send by WhatsApp or SMS — the patient opens it, sees the balance and pays. No login.

Optional Gateway

Connect Razorpay and paid invoices settle themselves automatically.

EMI / Payment Plans

Installments with due tracking and overdue monitoring — high-value treatments become affordable.

Invoice From Treatment

Line Items, Discount & GST

Part-Payments & Balances

PAID Stamp & Signature

Prescription

DentalCare ClinicLetterhead · signed

Amoxicillin 500mg1-0-1 · 5 days

Ibuprofen 400mgSOS · after food

Chlorhexidine rinseTwice daily

Dr. A. Rao, BDS MDSReg. No. ••••/DCI · signed & timestamped

Digital Prescriptions

Prescriptions That Behave Like Proper Medical Documents

Signed, carrying the dentist's registration number, and verifiable if ever questioned. The verification code is generated inside the clinic, so printing works with no internet.

Linked to Patient & Treatment

Searchable Medicines Database

Dosage, Frequency & Duration

Dentist Signature & Qualification

Dental Council Registration No.

Scannable QR Verification

Patient-Safety Wording

Prints Without Internet

Patient Self-Service

Let Patients Do the Paperwork Before They Arrive

No app to install and no login. Shorter queues, cleaner records, and bookings that arrive while the clinic is closed.

New Patient

Personal details

Medical history

Allergies

Consent

Submit for Review

Scan-to-registerPoster at reception

Scan-to-Register

A QR poster at reception opens the form on the patient's own phone — details, history, allergies and consent captured before they sit down.

Staff Review First

Submissions arrive as pending requests — nothing enters the patient records unchecked.

24/7 Online Booking

Patients pick a treatment, dentist and time from genuinely free slots and book themselves in.

Printable QR Posters

Booking, registration and Google review posters — ready to print or download as vector artwork.

Video Consultations

Turn any appointment into a video consult in one click — the patient opens a private link on any device.

Time-Bound Video Rooms

The room opens 15 minutes before and closes after, so a shared link cannot be reused. The clinic sees when the patient actually joined.

No App Install No Patient Login Works on Any Phone Books While You're Closed

Follow-Through & Compliance

Care That Continues After the Visit

Better clinical outcomes, more returning patients, a stronger public rating — and audit-ready records without extra paperwork.

Aftercare Adherence

Worst pain scores first

Live

Extraction

Root canal

Gum tx

Night guard

Day-by-day instructions go to the patient's phone. They tick off each day and report a pain score — so the clinic sees who is following instructions and whose pain is not settling.

Review funnel that protects your rating

Happy patients are routed to your Google listing. Unhappy ones are asked privately first, so the clinic can put it right.

Google Reviews Private Feedback

Recalls

Six-month check-ups tracked automatically, with contact history so nobody is chased twice or forgotten.

Lab Case Tracking

Impression → sent → received → fitted, with cost, shade, material and due dates. Remakes recorded as remakes.

Sterilisation Records

Every autoclave cycle logged. A failed cycle quarantines the load and the re-run stays traceable.

Perio & Referrals

Six sites per tooth with bleeding index and pocket depths calculated — plus referrals out and whether they came back.

Platform Capabilities

One clinic record, every workflow

Switch between the four areas a dental practice runs on.

Charting Appointments Billing Follow-Up

Charting

Case presentation, made visual

A 32-tooth chart in FDI notation with colour-coded conditions — patients understand their own mouth, and treatment planning gets faster.

Interactive 32-Tooth Chart

Treatments Linked to Teeth

Condition History

Periodontal Charting

Book a Demo

Tooth 26 · History

Caries detectedCharted at exam

Root canal planned3 sessions

Crown to followLab case raised

Appointments

No clashes, no empty chairs

The system refuses a double booking, and a cancelled slot is offered straight to the people who were waiting for it.

Clash Blocking on Dentist, Chair & Patient

Reschedule & Cancel With Reasons

Today's Queue for Walk-Ins

One-Click Waitlist Rebooking

Book a Demo

Today's Queue

In the chairChair 1 · Dr. Rao

Checked inWaiting · 6 min

3 still to comeNotified automatically

Billing

Paid before they leave the chair

Invoice straight from the treatment record, then a UPI QR with the amount already filled in — or a pay-link on WhatsApp.

Quick Invoice From Treatment

UPI / QR With Amount Pre-Filled

Pay-Link by WhatsApp or SMS

EMI Plans for High-Value Cases

Book a Demo

Payment

₹15,110Pre-filled — no mistyping

Pay-link sent

Marked PAIDSettled

Follow-Up

The visit isn't the end of care

Aftercare instructions land on the patient's phone, recalls chase themselves, and happy patients are pointed at your Google listing.

Day-by-Day Aftercare Plans

Adherence & Pain-Score Panel

Automatic Six-Month Recalls

Memberships & Packages

Book a Demo

Aftercare · Day 3

Instructions followedDays 1–3 ticked off

Pain score

2/10

Review request queued

Reports & Administration

Better Decisions, Stronger Control

Owners monitor growth, profitability and team performance — without adding operational complexity.

Revenue & Performance

Daily, monthly or custom range

Date filters

6Report Types

3Branches

12Doctors

Reports That Answer Real Questions

Revenue and patient-wise revenue, appointments, treatments, doctor performance and expense analysis — with visual charts.

Notifications You Can Trust

Email and WhatsApp for bookings, reschedules and reminders — every attempt logged, so a failed message is visible rather than silent.

Role-Based User Management

Doctor Profiles & Signatures

Configurable Session Control

Backup Tools & Activity Log

Who It's For

Built for the practice you run today and next year

A single clinic wanting daily time savings, or a group needing branch isolation and consolidated oversight.

Single Clinic

5 patients today

No clashes booked

Invoices settled same-day

Single Clinics

Simplicity and Daily Time Savings

One system replaces the files, the diary and the spreadsheet. The front desk stops re-keying and the dentist stops hunting for last visit's notes.

One Record per Patient

Faster Chairside Access

Quick Invoice & UPI Payment

Automatic Patient Reminders

All Branches

North BranchOwn patient list

18

South BranchGenuinely separate

24

Consolidated view

Multi-Branch Groups

Branch Isolation With Central Oversight

Each location keeps its own patients and schedule. Owners see all of them side by side — and every change carries an audit trail.

Separate Data per Branch

Quick Branch Switcher

Consolidated Reporting

Standardised Operations

Patient Phone

Registered by QR

Booked at 9pm Sunday

Follow-up by video

Your Patients

Everything They Need, On Their Own Phone

Register, book, pay, join a video consult and follow aftercare — with no app to install and no login to remember.

QR Self-Registration

24/7 Online Booking

Pay by UPI QR or Pay-Link

Aftercare on Their Phone

Sterilisation Log

Cycle 218 · passedIndicator result recorded

Cycle 219 · failedLoad quarantined · re-run traced

Lab case · crown fitted

Compliance & Records

Audit-Ready Without Extra Paperwork

Autoclave cycles, lab cases, referrals and signed prescriptions are recorded as you work — so no lab case is quietly forgotten and no failed cycle goes unlogged.

Every Autoclave Cycle Logged

Lab Cases & Remakes Tracked

Signed, Verifiable Prescriptions

Full Activity Audit Trail

32

Teeth charted, FDI notation

3×

Clash checks per booking

24/7

Patient self-booking

0

Apps for patients to install

Key Differentiators

Why Clinics Choose DentalCare Pro

End-to-End Workflow

The complete dental workflow in one platform.

Multi-Branch Ready

Built for practices that intend to grow.

Strong Visual Charting

Dental and periodontal charting patients understand.

Faster Billing

UPI/QR, pay-links and quick invoicing.

Patients Self-Serve

Register and book by QR — no app, no login.

No Wasted Slots

A cancellation goes to the waitlist, not to waste.

Audit-Ready Records

Signed prescriptions and sterilisation logs.

Analytics for Owners

Reports that drive management decisions.

See It Live

What We'll Show You in the Demo

A walkthrough of your actual day — not a feature tour.

01

Today's Queue

One patient in the chair, one waiting, three to come — the clinic's real day, live.

02

The Refused Double-Booking

We'll try to book a dentist twice and let the system stop us.

03

Cancellation → Waitlist

Cancel a slot and watch the waiting patients appear, ready to call.

04

Invoice → UPI QR

Bill from the treatment, then pay it on a real phone with the amount pre-filled.

05

Patient With an Alert

See the allergy warning a dentist gets before treating.

06

The Dental Chart

Tooth-level conditions and treatments, presented visually.

07

Scan the QR Poster

Register as a patient on your own phone, in the room, in real time.

08

Reports & Branch Switch

Then switch branch and watch the data genuinely change.

Get Started

Transform Your Dental Practice with DentalCare Pro

Simplify operations, improve the patient experience, strengthen financial control — and scale confidently across branches.

Book a Live Demo

Start a Pilot Rollout Discuss Customisation

Walkthrough

See a full clinic day, step by step

An ordinary working day followed through DentalCare Pro, stage by stage.