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    PhysioFlow pain mapping, treatment planning and exercise tracking platform
    Multi-branch · Cloud · Secure

    Enterprise Clinic Management, Built for Modern Physiotherapy

    Front desk to clinical care to billing to analytics — your entire practice on one secure platform that works on any device.

    Book a Live Demo

     Start With a Pilot Branch
    • SOAP & HEP
    • Online Self-Booking
    • Telehealth
    • Branch P&L
    • RBAC & 2FA
    Recovery TrendPain score · 8 weeks
    NPRS
    8 → 2Pain
    12Sessions
    94%HEP done
    Slot auto-filledFrom the waitlist
    Allergy alertFollows every screen
    Physiotherapy Clinics Multi-Branch Practices Sports & Rehab Centres Front-Desk Teams Therapists & Clinicians Practice Owners Physiotherapy Clinics Multi-Branch Practices Sports & Rehab Centres Front-Desk Teams Therapists & Clinicians Practice Owners
    The Challenge

    Five Pains We Hear From Every Growing Practice

    PhysioFlow was designed to solve all of them in one place.

    Files That Don't Talk

    Paper records and spreadsheets sitting in separate silos.

    Double-Booked Therapists

    Plus missed follow-ups and no-shows nobody chased.

    Revenue Leaking

    Untracked payments and manual invoicing quietly cost you.

    No Cross-Branch Visibility

    Which clinic — and which therapist — is actually performing?

    Scattered Patient Data

    Hard to keep secure, harder to keep compliant.

    The Platform

    The Operating System for Your Clinic

    Six pillars, all connected — a booked appointment flows into clinical notes, into billing, into analytics, automatically.

    Front Desk & Scheduling

    Calendar, queue board, check-in and self-booking.

    Calendar Queue

    Clinical Care

    SOAP assessments, treatment plans, HEP and sessions.

    SOAP HEP

    Billing & Finance

    Invoices, auto-tax, payments and a live ledger.

    Auto GST Ledger

    Operations

    Inventory, staff attendance and payroll built in.

    Stock HR

    Insights & Analytics

    Therapist leaderboard, branch P&L and exportable reports.

    Leaderboard P&L

    Security & Access

    RBAC, branch isolation, 2FA and a full audit trail.

    RBAC2FA
    Connected by Design

    One Visit, One Continuous Record

    Every role — reception, therapist, admin, owner — works in the same connected system.

    Step 1

    Book

    Online or at the desk, with clashes blocked.

    Step 2

    Check In

    Token issued, queue board updated live.

    Step 3

    Assess

    SOAP notes, pain score and body chart.

    Step 4

    Treat

    Modalities logged, HEP prescribed and signed.

    Step 5

    Bill

    Invoice auto-posts to finance and analytics.

    Patient Profile
    Medical alertLatex allergy · anticoagulant therapy
    Clinical timeline
    Appointment · completedMon
    Initial assessment (SOAP)Mon
    Treatment plan + HEPMon
    Invoice · paidMon
    Patients & Scheduling

    Everything About a Patient on One Screen

    The allergy banner follows the patient into every clinical screen — a real safety feature, not just a record. And the calendar won't let you double-book a therapist or book outside clinic hours.

    360° Patient Profile
    Unified Clinical Timeline
    Allergy & Medical Alerts
    Day / Week / Month Views
    Double-Booking Prevention
    Reschedule & Cancel-With-Reason
    Recurring Appointment Series
    One-Click Next Steps
    Front Desk

    Your Reception Runs the Day From One Board

    Check patients in, issue tokens, add walk-ins, and move everyone through the visit.

    Waiting2
    A12
    Walk-inAdded 09:14
    A13
    Booked online09:30 slot
    Checked-In2
    A10
    Ms. SharmaWaiting 6 min
    A11
    Mr. NairWaiting 3 min
    In Progress1
    A09
    With therapistIFT · 20 min
    Completed7
    A08
    InvoicedPaid · card
    A07
    InvoicedPaid · UPI

    Automatic Token Numbers

    Walk-In Quick Add

    Global ⌘K Search

    Voice-to-Form Autofill

    Clinical Care

    Documentation to a Proper Clinical Standard

    Consistent, searchable and tied to the patient record — built for how physiotherapists actually work.

    Assessments (SOAP)

    Structured Subjective, Objective, Assessment and Plan — with pain capture and a visual body chart.

    Structured SOAP Notes
    Pain Score 0–10
    Initial · Progress · Re-assess · Discharge
    Body Chart Pain Diagram New

    Plans & Exercise Prescription

    Build a plan, prescribe from the exercise library, and hand the patient a clean printed program — auto-signed by the treating therapist.

    Rehab Plans With Goals
    Sets, Reps, Hold & Frequency
    Printable Branded HEP
    Exercise Videos New

    Sessions & Progress

    Log what was delivered each visit, and chart recovery over time — for clinical decisions and for showing patients their own progress.

    Modalities: IFT, TENS, Ultrasound, Manual
    Pain Before / After & Parameters
    Recovery Trend Charts
    NPRS · VAS · ODI · NDI · DASH · LEFS New
    Invoice INV-0431
    Physiotherapy session × 64,800
    IFT / ultrasound900
    GST · auto-applied1,026
    Total6,726
    Paid
    70%
    Auto-posted to ledgerWest Branch · no double entry
    Billing & Finance

    No More Manual Tax Maths

    Set your GST once and every invoice calculates correctly, server-side. When reception records a payment it flows straight into your books, attributed to the right branch.

    Auto-Applied GST / Tax
    Partial & Full Payments
    Invoice, Receipt & Statement
    Payments Auto-Post to Ledger
    Income vs Expense per Branch
    Billed / Paid / Outstanding
    Packages: Buy-N, Auto-Deduct
    Inventory, Attendance & Payroll
    Owner Analytics

    Which Therapist Carries the Load. Which Clinic Makes Money.

    Real charts, not spreadsheets — filtered by date range and branch.

    Therapist Leaderboard

    This month
    1
    A. Menon96% completion · 3% no-show
    ₹2.4L
    2
    S. Kapoor91% completion · 6% no-show
    ₹1.9L
    3
    R. Das78% completion · 14% no-show
    ₹1.1L
    Top Performer Needs Attention

    Per-Clinic P&L

    Earnings vs expenses
    Main Clinic
    West Branch
    North Branch
    Riverside
    Most ProfitableMain
    Branches4
    Net Position+₹4.2L

    Patient-Wise

    Appointments

    Treatment-Wise

    Revenue

    Therapist-Wise

    CSV Export

    Growth Engine New

    Fill the Calendar, Keep Patients Engaged, Grow the Practice

    Patients book themselves at midnight. Cancellations don't leave holes. And happy visits turn into public five-star reviews.

    Self-Booking & Waitlist

    Live slots from your working hours
    24/7
    09:30 booked onlineSunday, 11:42 pm · no phone call
    11:00 freed → auto-filledNext waitlisted patient queued

    A public booking page at /book/your-clinic reads your working hours, slot length and therapist capacity — so patients only ever see slots you can actually staff.

    Patients reply YES — the appointment updates itself

    Two-way WhatsApp and SMS with a unified message inbox per patient, and confirmation status on every appointment. No reception time spent chasing.

    YES NO RESCHEDULE

    Auto-Reminders

    WhatsApp, SMS or email before every visit — the simplest way to cut no-shows.

    Online Payment Links

    Patients pay from their phone and it auto-reconciles into billing and finance.

    Recall & Win-Back

    Find lapsed patients at 30 / 60 / 90 / 180 days and re-engage them.

    Referral Analytics

    See which sources — doctors, Google, word-of-mouth — actually drive revenue.

    Reviews & Reputation

    Post-visit review requests: 4–5★ patients are funnelled to your Google listing, low ratings are captured privately so you can put things right before they go public.

    Recurring Memberships

    Monthly, quarterly or annual plans that auto-bill each period — predictable recurring revenue, tracked on an MRR dashboard.

    My Program
    Glute bridge · 3×12
    Bird dog · 3×10
    Hamstring stretch · 30s
    Today's pain
    2/10
    e-Consent signedBefore arrival
    Patient Experience

    No Clipboards. No Installs. No Chasing.

    Patients complete intake from home, follow along with exercise videos, log what they've done, and join video consults straight from the browser.

    Secure Patient Portal

    Appointments, invoices and the home-exercise program — fewer calls to reception.

    Digital Intake & e-Consent New

    Registration and history completed online, with an on-screen signature stored against the record.

    Video HEP & Adherence New

    Patients tick off exercises and log pain; the therapist sees an adherence panel.

    Telehealth Consults New

    One click turns an appointment into a secure video consult. Zero installs — it runs in the browser.

    Platform Capabilities

    Four views, one connected system

    Reception, therapist, finance and owner — each sees the same data through their own lens.

    Front Desk

    Run the day from one board

    Check-in, tokens, walk-ins and the whole visit flow — with a calendar that refuses to double-book or book outside hours.

    Live Check-In Board
    Automatic Token Numbers
    Global ⌘K Search
    Voice-to-Form Autofill

    Book a Demo
    Queue · Today
    A09
    In progressIFT · 20 min
    A10
    Checked inWaiting 6 min
    A12
    Walk-in addedQuick-add
    Clinical

    Physio-specific, not bolted on

    SOAP, modalities, body charts, HEP videos and validated outcome measures — the things a generic clinic app treats as an afterthought.

    SOAP Assessments & Pain Scores
    Exercise Library & Signed HEP
    Modality Logging per Session
    Outcome Measures & Trend Charts

    Book a Demo
    Assessment · SOAP
    SLower back pain, 3 weeks
    OROM limited · SLR positive
    AMechanical LBP
    Pain (NPRS)
    7/10
    Billing

    Payments that post themselves

    Record a payment at reception and it lands in the ledger, attributed to the right branch. You always know who owes what.

    Server-Side Totals & Auto-Tax
    Branded Invoice, Receipt, Statement
    Online Payment Links
    Packages & Memberships

    Book a Demo
    Finance Ledger
    Payment receivedMain Clinic · card
    +4,700
    Expense · consumablesWest Branch
    -1,200
    70%Collected
    2,026Outstanding
    Growth

    A commercial toolkit, built in

    Win back quiet patients, learn what marketing actually works, and turn happy visits into public five-star reviews.

    Online Self-Booking & Waitlist
    Two-Way WhatsApp / SMS
    Recall, Referrals & Reviews
    Memberships With MRR Dashboard

    Book a Demo
    Reputation
    4.8★Avg rating
    86%Promoters
    Security & Multi-Branch

    Enforced in the Database, Not Hidden in the UI

    A West-branch receptionist literally cannot see another branch's patients. And every change is logged.

    Role-Based Access Control

    Configurable roles and a full permission matrix — everyone sees exactly what they should.

    Branch-Scoped Data

    Staff see only their branch; admins see all. Enforced at the data layer.

    Two-Factor Authentication

    Admin-enabled TOTP, plus CSRF protection and encrypted passwords throughout.

    Full Audit Trail

    Every action logged, with soft-delete retention so nothing vanishes silently.

    Unlimited Branches

    Branch-wise dashboards, reports, billing and P&L — central administration, local autonomy.

    Multi-Tenant Isolation

    Complete data isolation between clinics — HIPAA / GDPR / India DPDP framing.

    Enterprise & Global New

    Your Data Is Portable. Your Stack Stays Connected.

    A documented API, signed webhooks, a live calendar subscription — and an app your staff can install.

    Data & Compliance

    Export it, back it up, and answer a patient's right-to-access request without a developer.

    CSV Exports & Full JSON Backup
    Per-Patient Right-to-Access Export
    Soft-Delete Retention
    Tenant & Branch Isolation

    Open API & Integrations

    Connect Zapier, mobile apps and the calendars your team already lives in.

    Documented REST API & Keys
    Signed Webhooks + Delivery Log
    Google / Outlook / Apple Calendar Feed
    Built-In SMTP Email Engine

    Global-Ready

    Bill in any currency, serve patients in their language, and install PhysioFlow like a native app.

    Multi-Currency (₹, $, €, £ …)
    English · Español · हिन्दी
    Installable PWA, Works Offline
    Browser Push Notifications

    Works on Every Device

    Reception on a desktop, a therapist on a tablet, the owner checking numbers on a phone — mobile-first, no horizontal scrolling, and nothing is "desktop only".

    Set It Up Your Way

    Working days and hours, slot length, currency, tax label and rate, invoice numbering, branches, departments and roles — all self-service, no developer needed.

    Who It's For

    Every role, in the same system

    Reception, therapist, owner and patient — one connected record, four different jobs.

    Reception
    Checked in · token issued
    New patient dictated
    3 confirmed by reply
    Front Desk

    Less Phone, More Flow

    Patients book themselves and confirm by reply. Reception runs the queue board instead of the telephone.

    Live Check-In Board & Tokens
    Online Booking Fills the Gaps
    Voice Autofill & ⌘K Search
    Waitlist Fills Cancellations
    Therapist
    SOAP note savedSession 4
    HEP sent with videos
    HEP adherence
    94%
    Clinicians

    Document Once, See Progress Clearly

    Structured notes, prescribed exercises with videos, and validated outcome measures charted over time — useful for decisions and for motivating patients.

    SOAP, Body Chart & Pain Scores
    Exercise Library & Auto-Signed HEP
    Adherence Visible per Patient
    Telehealth From the Appointment
    Owner
    +₹4.2LNet position
    4Branches
    Practice Owners

    Real Profitability, Per Branch and Per Therapist

    Earnings versus expenses versus net profit, ranked — plus a therapist leaderboard that shows who is carrying the load and where to focus.

    Per-Clinic P&L, Ranked
    Therapist Performance Leaderboard
    Six Report Types, All Exportable
    Membership MRR Dashboard
    Patient Portal
    Exercise videos
    Invoice · pay by link
    Join video consultLive
    Your Patients

    Engaged Between Visits, Not Just During Them

    They book, complete intake, sign consent, follow video exercises, log pain, pay bills and join consults — all without calling reception.

    Secure Patient Login
    Digital Intake & e-Consent
    Video HEP With Tick-Off
    Pay Online, Join Telehealth

    6

    Platform pillars

    ∞

    Branches per account

    6

    Validated outcome measures

    3

    Interface languages

    Why PhysioFlow

    Generic Tools Bolt Physio On. We Started There.

    All-in-One

    Clinical, billing, growth, operations and analytics in one platform.

    Physio-Specific

    SOAP, HEP videos, modalities, outcome measures and body charts — not a generic clinic app.

    Growth Built In

    Online booking, telehealth, reviews, referrals, memberships and two-way messaging.

    Owner-Grade Analytics

    Real profitability per branch and per therapist — not a spreadsheet export.

    Secure by Design

    Branch isolation, RBAC, 2FA, audit trail and full data export.

    Open & Global

    REST API, webhooks, calendar sync, multi-currency, multi-language and an installable PWA.

    Implementation

    Live Quickly, Configured to How You Work

    Runs on standard web hosting (PHP / MySQL) — cloud or on-premise, your choice.

    01

    Create Your Clinic

    Set working hours, slot length, currency and tax — then you're configured.

    02

    Add Your Branches

    Each location gets its own dashboards, reports, billing and P&L.

    03

    Invite Your Staff

    Roles and branch scope assigned per person, with demo data to learn on.

    04

    Go Live

    Start with a pilot branch and scale when ready. Data import assistance available.

    Feature Recap

    Everything, in One Connected Platform

    Cyan chips mark the newest additions.

    Patients Appointments Calendar Front-Desk Queue Assessments Treatment Plans Exercise Library HEP Prescriptions Sessions & Progress Invoices GST Auto-Tax Payments & Receipts Finance Ledger Packages Inventory Attendance & Payroll Reminders & SMTP Patient Portal Reports Owner Analytics Branch P&L RBAC Branch Access Control 2FA Audit Trail Global Search Voice Autofill Responsive Online Self-Booking Waitlist Auto-Fill Auto-Reminders Online Payment Links Video HEP Adherence Tracking Outcome Measures Digital Intake e-Consent Body Chart Telehealth Patient Recall Referral Analytics Reviews & Reputation Two-Way WhatsApp / SMS Memberships (MRR) Export & Backup Compliance REST API & Webhooks Calendar Sync Multi-Currency Multi-Language Installable PWA + Push
    Get Started

    See It With Your Own Clinic's Workflow

    Let's set up a demo using a day in your clinic's life. Start with a pilot branch and scale when you're ready.

    Book a Live Demo

     Start a Pilot Branch Talk to Sales